Starting a new job or course often comes with one more piece of paperwork: a medical examination form, known in Malay as the borang pemeriksaan kesihatan. In Kampar, many new hires receive these forms from HR, some employers ask fresh graduates for a pre employment medical check up before their first job, and students starting at local colleges and universities often find one among their enrolment documents.
This guide explains, for applicants, students, employers and HR teams, who issues the form, which parts to fill in, what to bring and who sees the result. It covers how the paperwork usually works, not what any check involves, because requirements are always set by the organisation that issued the form.
What Is a Borang Pemeriksaan Kesihatan (Health Examination Form)?
A borang pemeriksaan kesihatan, also called a borang medical check up or a health screening form, is a document an organisation uses to obtain a doctor’s opinion on a person’s general health before they join. It is usually issued by:
- Employers, for new staff, often with the offer letter or onboarding pack.
- Colleges and universities, for new students, usually with the enrolment documents.
- Government departments or agencies, for certain public-sector appointments, programmes or applications.
Each organisation decides its own requirements and prints them on the form, so a medical check up for a new job in a warehouse may ask for different information from one for an office role. When anything is unclear, the issuing organisation is the right place to ask.
Cara Isi Borang Pemeriksaan Kesihatan (How to Fill In the Form)
Most forms have two parts: one for the applicant and one for the doctor.
The applicant’s section usually covers personal details such as full name as shown on the IC, IC number, contact details, the job or course applied for, and a health declaration about past illnesses, existing conditions or current medicines. Filling this in before the visit, clearly and honestly, saves time. Only the doctor completing the form can comment on how any health matter relates to the stated job or course.
The doctor’s section is completed by a registered medical practitioner, so the applicant should leave it blank. Many forms ask for the doctor’s signature, registration details and clinic stamp, and some ask for an opinion on fitness for the stated job or course.
Two common slips are worth avoiding. Some forms say the declaration must be signed in front of the doctor, so read the instructions before signing. Others need the original printed form, so forms received by email should be printed in full, every page included.
Medical Check Up untuk Sambung Belajar (For Continuing Studies)
Kampar is a university town, so many young people here meet their first medical form when they enrol. A medical check up untuk sambung belajar, meaning a check-up for continuing one’s studies, follows the same pattern: the institution sends the form, the student completes their own section, and a doctor completes the rest.
Requirements vary between institutions and programmes. Courses with clinical placements, laboratory work or physical training may ask for more than a general course. Students heading overseas may face forms set by a foreign institution or visa authority, which sometimes include items outside general practice, in which case a doctor may refer on. The admissions or student affairs office can explain anything unclear.
What to Bring on the Day
It helps to bring:
- Identity card (IC), or a passport for applicants who are not Malaysian citizens.
- The printed form, with the applicant’s section filled in, plus any letter from the employer or institution.
- Anything the form or the issuing organisation specifically asks you to bring.
- A list of existing conditions and current medicines, with any relevant previous medical reports.
- Panel or medical card details, if the employer has arranged the check under a panel or third-party administrator (TPA) arrangement.
It also pays to leave time before deadlines. Organisations may want the completed form well before the start date, and starting early leaves room for any follow-up the doctor suggests.
How the Completed Form and Results Are Shared
Doctors in Malaysia work within professional rules on confidentiality. The completed form goes to the organisation that issued it with the applicant’s consent, often given through the declaration on the form. Depending on the instructions, it may be returned to the applicant to submit or sent to the organisation directly.
The organisation generally receives what its form asks for, often an opinion on fitness for the role or course rather than a full medical history. If the doctor notices something worth looking into, they will usually explain it to the person first and may suggest a follow-up visit or a referral. Such a finding does not automatically mean someone is unsuitable, since that depends on the actual duties or programme.
Notes for Employers and HR Teams in Kampar
A few habits make the process fairer and smoother: put requirements in writing rather than asking verbally, match them to the role, explain to new hires why the form is needed and who will see it, store completed forms securely with limited access, and weigh any health information against the actual duties, with reasonable adjustments where possible.
Seri Mediclinic Kampar is available as a panel clinic for eligible employees and members, subject to the terms of their employer’s or insurer’s plan. Whether a pre-employment check is included depends on that plan, so HR teams and new hires should confirm with the plan provider first. The Kampar panel and insurance list shows the arrangements currently listed for the branch, the panel, insurance and TPA coverage guide explains how these arrangements generally work, and companies setting up a panel may find this HR guide to choosing a panel GP clinic useful.
Frequently Asked Questions
What is a borang pemeriksaan kesihatan (health examination form)?
It is a form from an employer, college or university, or government agency, asking a registered medical practitioner for an opinion on a person’s general health. The issuing organisation sets the requirements.
Cara isi borang pemeriksaan kesihatan: which parts do I fill in? (How do I fill in the health examination form?)
The applicant usually completes the personal details and the health declaration, answering honestly. The doctor’s section is left blank for the registered medical practitioner. If the form says the declaration must be signed in front of the doctor, wait until the visit to sign it.
What is a medical check up for work?
A medical check-up for work, often called a pre-employment medical check-up, is one an employer asks for before a new hire starts, so that a doctor can give an opinion on general fitness for the role. What it covers is decided by the employer and printed on their form.
Is a medical check up untuk sambung belajar different from one for a new job? (Is a check-up for continuing studies different?)
The process is much the same, though requirements differ by institution and programme, so follow the instructions that come with the form.
Can a pre-employment check be done under a company panel?
That depends on the employer’s arrangement. Some panel or TPA plans may include it and others may not, so check with HR before the visit.
Will my employer see all my medical details?
Generally, the employer receives what the form asks for, which is often an opinion on fitness for the role. Detailed health information is shared within consent and confidentiality norms, usually through the declaration on the form.
For further information, you are welcome to call 012-551 0173 or walk in during opening hours.